Version 4, adopted 1/8/2019
1.Name
Edge Coordinating Committee (ECC)
2.Objective and Mission
Advance US fusion science through technical assessment, prioritization, and coordination of edge plasma theory and modeling in close partnership with national experimental groups and international fusion programs.
3.Committee Membership
3.1. The Committee consists of fourteen (14) members. The normal term for elected members will be three years. Charter Committee Members' terms began in 2004 and lasted two, three or four years with the duration determined by lottery. Following the expiration of the Charter Committee Members' appointed terms, the regular election of Committee Members will proceed as specified below.
3.2.A DOE OFES representative shall serve as a non-voting ex-officio member.
3.3.The Committee will elect approximately one-third new members electronically by preferential ballot at least two months prior to the APS-DPP physical meeting and will maintain at least 4 members from universities/industry and 4 members from DOE labs on the Committee. The newly elected members will replace the retiring members immediately.
3.4.After having served for two consecutive terms, individuals must wait at least one year before being eligible for a new term.
3.5.Any member may be removed from the committee, by an affirmative vote of at least two-thirds of the full committee at either a physical or conference-call meeting.
3.6.Beginning in 2011, a limit of 2 members per institution will be imposed in stages. Existing members as of January 1, 2011 will serve their full terms, but potential new members will be eligible for the ballot only if there are fewer than two returning members from their home institution. If there are fewer than 2 returning members from a given institution, the nominating committee may choose to put multiple candidates from that institution on the ballot, but the number of new members elected will be limited such that the total of new plus returning members from that institution shall not exceed two (with priority given according to vote count).
4.Committee Officers
4.1.The Vice Chair and the Secretary will be elected by the Committee every even year at the fall APS-DPP meeting, and all Officers will immediately begin their new positions with the former Vice Chair becoming Chair.
4.2.The new Chair, and the newly elected Vice Chair and Secretary shall serve two-year terms in these positions.
4.3.The Chair will remain a member of the Committee the longer of one year beyond the term as Chair or the normal membership term. The Vice Chair and Secretary will remain members of the Committee until the longer of their terms in Office or their normal membership terms.
4.4.At the Spring/Summer meeting, the incoming Chair will appoint the Chair and members of a subcommittee to nominate potential new members to be voted on by the full Committee as specified in Sec. 3.3.
4.5.The Secretary shall record and distribute minutes of the Committee meetings.
4.6.Election of replacement members, Vice Chair, or Secretary to complete unexpired terms owing to resignation will be conducted at the next regular physical or electronic meeting of the Committee. If the Chair resigns, the Vice Chair immediately becomes Chair, and a new Vice Chair will be elected at the next regular meeting. The normal schedule of election of officers specified in Sec. 4.1 shall still be followed for replacement Officers.
4.7.Any elected Officer may be removed from office in the manner described in Sec. 3.5 for members. A separate vote is required to also remove the former Officer from membership in the committee.
5.Decision-making process
Actions and statements of the Committee shall be decided by the affirmative vote of a majority of the total number of possible Committee votes, with each representative having one vote. A tie vote will result in the proposed measure not being adopted. Voting may take place at a physical meeting, a conference call, or by e-mail, and at least two of the three Officers must confirm the votes cast. In the case of a vote to remove a member or Officer, the procedures given in Secs. 3.5 or 4.7 shall be followed.
6. Meeting Schedule
6.1.The Committee shall have at least two physical meetings each year, one in the Spring/Summer and one at the time of the APS-DPP fall meeting.
6.2.Notification of time and location of each meeting will be sent to Committee members at least three weeks prior to the meeting.
6.3.The Committee shall have at least two electronic meetings each year.
6.4.The Committee shall arrange at least one technical Edge meeting/workshop each year, either in coordination with another plasma physics meeting or independently.
7. Subcommittees
7.1.The Committee shall form and dissolve subcommittees as needs change.
7.2.The Leader (or Chair) of each subcommittee shall be a member of the Committee, but other members of a subcommittee need not be members of ECC.
7.3.The ECC Chair or subcommittee Chair may appoint additional subcommittee members.
8. Amendments
Amendments may be posed by any member of the Committee for consideration at a regular meeting of the Committee. The text of a proposed amendment shall be furnished to the Secretary with sufficient time to allow sending electronic copies to all members of the Committee two weeks prior to the Committee meeting at which the amendment is to be proposed. The amendment shall be adopted and become effective immediately if approved by majority vote of the Committee.